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Privacy Policy

Contact email: secretary@manchester-softball.co.uk
Website: www.manchester-softball.co.uk

Manchester Softball League (MSL) takes its responsibilities with regard to the requirements of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA) seriously.

We collect information to

  • Ensure the efficient running of the league and its tournaments and ensure that teams abide by player and guesting rules
  • Communicate effectively with our players and teams
  • Safeguard individuals
  • Process anonymous information for strategy and planning

The type of information we collect

We currently collect and process the following information:

  • Name, date of birth, gender, address, email, telephone number
  • Team social media links

How we obtain this information

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Player registration
  • Team league registration
  • Tournament registration
  • Contact Us form
  • Feedback forms

We also receive website and social media visitor information indirectly, from the following sources:

  • Google Analytics
  • Meta Business Suite

We may share this information with

  • The British Softball Federation

Why we share this information

  • Our player data is shared with the British Softball Federation for insurance purposes

The lawful basis

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

How we store your personal information  

Your information is securely stored.

We keep player and team registrations for 3 years. We will then dispose of your information by removal from the database.

Your data protection rights 

Under data protection law, you have rights including: 

Your right of access – You have the right to ask us for copies of your personal information.  

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.  

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at secretary@manchester-softball.co.uk if you wish to make a request.

To find out more about data protection please see https://www.gov.uk/data-protection

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at secretary@manchester-softball.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address:          

Information Commissioner’s Office
Wycliffe House
Water Lane
SK9 5AF 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk